How to return statutory pupil results

For information on how to input Phonics Screening Test results, see here.

For information on how to input and manage EYFS results, see here.

For information on how to input and manage KS1 and KS2 results, see here.


The document Key stage 2: submitting teacher assessment datapublished by the DfE, provides full instructions for headteachers about submitting key stage 2 teacher assessment data in 2018.






Returning results - Pupil Asset MIS Schools 

Check with your Local Authority to see if the file is to be sent to them or to be uploaded directly to the NCA Tools website.

Once you have ascertained the above, you have two choices of how to download the file - CTF (which most counties prefer, and is also how you upload to NCA Tools) or CSV.


Returning results - schools using an alternative MIS

You must keep all end of stage results and tests on your MIS as well as Pupil Asset. If you do use Pupil Asset to return your results to your Local Authority, please make sure to also import the results from Pupil Asset into your school's MIS.



To export by CTF

Navigate to Admin > Export and select CTF.

As per the instructions on the page, choose the pupils you wish to export by using the Filter Block.

If you have to send the file to your Local Authority choose My LEA, or choose NCA Tools to create an export for upload to the

NCA Tools website.

The What would you like to export? dropper will allow you to choose which statutory results you wish to include in the CTF. 

This will automatically tick the matching box in the Result Options box further down the page. 





Finally, click the Generate CTF button at the bottom of the page. The CTF containing the data you require will be saved to the downloads folder on your computer. 


To export by CSV

Navigate to Admin > Export and select CSV.

Select the type of export you require - Early Years or Phonics CSV - by using the grey tabs, then (if necessary) select the pupils you require by using the Filter Block.

You should be viewing the correct pupil results on the screen - please check these to be correct. 

Use the Choose Columns button to add additionally required information. 

Finally, click the button marked Download as CSV and send to your Local Authority by secure transfer. 

It may be necessary to notify the Authority that you have sent a document. 

NB. schools sending data using RM SecureNet may need to tell SecureNet to accept files regardless of the file name. In the File Transfer screen, go to Options and remove the tick from Filter outbox by file mask(s).



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