How to set-up registration

Pupil Asset's registration system is enabled, by default, with Pupil Asset MIS.

This gives you:

  • Choice between AM/PM sessions - default
  • Fully timetabled lessons - optional
  • DfE Census returns (UK only)
  • Access to pupil registers and registration reporting tools


AM/PM timetables

The simplest form of registration offered is AM/PM registers. This register will appear twice a day for each teaching class - once in the morning and once in the afternoon. This provides enough detail to produce 'herringbone' census information and suits most Infant, Primary and Junior schools whose pupils largely stay with the same teacher/classroom for the majority of the school day.

Secondary schools may prefer full timetabled registration (see 'How to set up timetables').


Setting up AM/PM registration

Set up your classes (see 'How to set up classes and pupil groups'). Make sure you leave the Teaching Group option checked. 

Teachers associated with those classes will automatically see their registers on their Pupil Asset Dashboard and Teacher App.

You can also manage meals (including payments) that are selected as part of the AM registration process. See 'How to set-up school meals'.



Official Attendance Codes

Most class registration, whether on paper or online, derives from the UK method of using a single character code against each child to show whether they are present or not.

Because school days are generally split into morning and afternoon sessions, the core codes used are / (a forward-slash, meaning present in the morning or AM) and \ (a backward-slash, meaning present in the afternoon or PM). Other commonly used codes are:

Present (AM)
Present (PM)
Pupil being educated off-site
Other authorised Circumstances
Excluded
Family Holiday (unauthorised)
Family Holiday (authorised)
Illness
Interview
Unknown, assumed present
Slightly Late (before registers closed)
Dentists/Medical appointment
No reason yet for absence
Unauthorised absence
Approved sporting activity
Religious observance
Study leave
Traveller absence
Late
On school visit/trip
Work experience
Non-compulsory absence
Not at institution (the NULL code)

Registration options for teachers online registration

The settings for online registration are as follows:

  • MINIMAL (default): Present /\, No reason for absence (N), Slightly Late (L), Non compulsory absence (X)
  • BASIC: As above including Late (U), Unauthorised absence (O), Illness (I), On school trip/visit (V)
  • ALL: All code, no restrictions - all of the above codes will be accessible


Registration codes specific to Pupil Asset

In addition, within Pupil Asset the 'A' key marks 'All' and a '.' (full-stop) is used to move the child to another location/register.

Mark "All" (Smart Mark)
(period) Timetable override (Child has moved to another room / register)

Note: entering a "space" at any point in a Pupil Asset register will bring up a reference to this list of codes.

Why are Registration Codes sometimes referred to as "Herringbones"?

Marking a whole class present for both AM and PM on a paper register produces the visual affect of a herringbone, i.e. a long line of / \ entries:

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