How to manage your school website

Pupil Asset offers a simple way to manage your school website within your MIS or Tracker.

Understanding your website

Your website has its own tab in the main Pupil Asset menu and web pages are arranged using a dynamic folder structure, this means you can organise and reorganise as you deem appropriate.

In order to keep the system simple all of your content pages are edited in the same way, using our text editor. Each page can be assigned a header image, given tags to aid navigation and a short description.

You can set the permission level to edit your website by Pupil Asset user level, at folder level, or on an individual page basis.

Understanding your Content Management System

The image below is of a typical website within the Pupil Asset CMS.

On the left is a quick navigation panel. The folders expand when you click on them to show the pages or sub-folders within them. You can drag and drop pages between the folders until they are where you want them to sit on your website, navigate around your website easily by expanding the folders and clicking on the page you want to work on.

On the top right of the image are page actions. Every page on your website has them. You can edit, print, email or share the page you are working on via Pattr, and view the page information panel.

Page Information

The page information panel (the i button) is available on all content pages. If you want to edit a page title, or take a page off your website, this is where you do it. You can also change the user level (who has permission to edit the page) and see an audit trail for the page, so if something has changed, you know who changed it.

How to create a new webpage

Navigate to a folder to highlight where you want to create your webpage, then click Create Folder or Create Page.

Types of webpage

There are Pages and Folders . Folders allow you to have sub pages or upload files to them.

For example: If you create a Policies folder, you can add content to it, upload files and create other pages within it for your individual policies. If you create a Policies page, you can add content to it, but you can't upload files or create sub pages.

If in doubt, create a folder.

When you click create page/folder the page information panel will appear.

At the top of the panel you can see whether you are creating a page or a folder and where you are creating it.

You’ll​ ​need​ ​to​ ​give​ ​your​ ​web page​ ​a​ ​title - try to keep​ ​your​ ​page​ ​titles ​short​ ​and​ ​sweet​ ​because​ ​they​ ​will become​ ​the​ web address for your page.

​If​ ​the​ ​“Available​ ​to​ ​parents”​ ​box​ ​is​ ​ticked​ ​for​ ​“Who​ ​can​ ​read”, then​ ​your​ ​page​ ​will​ ​appear​ ​on​ ​the​ ​website.​ ​

You can also set the minimum user level for the page. Find out more about website permissions here.

The​ ​page​ ​is​ ​created​ ​when​ ​you​ ​click​ ​save.

Page Options

Each content page can be assigned a page photo. If you do not assign your page a main photo, it will be assigned a main photo from one of the other main images on your website, this is randomly generated each time the page is visited.

You can give page descriptions. They will show up along with the page title to help visitors to your site navigate easily.

If you do not add a page description the system will take a snippet of text from the beginning of your page. As an example, if you are creating a PE & Sport Premium Policy page, the page description could read: Find out how we use our PE & Sport Premium.

You can also tag your page. This is a good way to help navigation around your site. You can link directly to a tag, so it allows you to group pages together outside of the folder structure. For example, you could use tags to group together everything across your site that is relevant to a year group, for new starters, by subject or relevant policies that apply to school trips. You can give a page as many tags as are relevant and you can name tags as you deem appropriate.

Uploading Files

To upload a PDF or word document to your webpage, navigate to the folder you would like to upload to and click upload file. 

This will open a panel that allows you to navigate to the file you would like to attach, alternatively, you can drag and drop the file.

Once the file has uploaded the file will appear at the bottom of the folder you've uploaded it into. Click on the file and change the file name to whatever you want to visitors to your website to see. For example, if the file you've uploaded is called gov_minutes_autumn2018.pdf, it would be better to change it to Governors Meeting Minutes Autumn 2018.

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