How to set up classes and pupil groups

Users can make groups of pupils in order to customise their filtering and analysis options. Teachers may, for example, wish to create ability groups to make it easier to input assessments or intervention groups to track effectiveness of additional provision. Senior leaders often create groups of vulnerable children specific to their school’s context in order to track these in higher-level analyses such as the Cohort Report.

Pupil Asset offers several different ways of grouping pupils:

- Groups: A group of pupils at any level. Particularly useful for tracking intervention groups, phonics groups, guided reading groups or any other internally tracked school group. Pupils can either by hand-picked for or the Filters block can be used to find learners with certain characteristics e.g. Disadvantaged and Male.

- Classes: In primary school, these are the principal registration groups. In secondary settings, this tends to be form/tutor groups.  

- Sets: Generally used for subject-specific groupings, often determined by similar streamed ability levels.

- Houses: General whole school groups to which a student is affiliated with when they join the school. Personal merits are often attributed to a student's house, accruing as "house points".

- Clubs: Can include after school clubs, lunchtime clubs or early morning breakfast clubs 

- Events: Can be used for school trips or staff events 

- Lessons: Used for timetabling, groups of students which are subject and time-slot dependent.

Setting up groups

Navigate to Pupils > Groups

Open the Display Options to choose which group types you would like to show on the page and ensure there is a tick in the Current box. 

Click Refresh.

Click on the plus sign next to the Classes or Groups headers to create a new class or group.  

Fill in the details in the window that appears. Options differ between classes and groups. For a new Class, only a new name will need to be inputted. All other settings can be left as they appear. For a Group, complete the window like this: 

The class or group should will appear in the respective  Classes or Groups  section with Pupils > Groups

Clicking on the Class or Group will take you to the relevant Dashboard where you can add pupils using the +/- button in the Group Members area.    

Finally, to add Teachers to the class, click on USERS select the required Teachers/TAs from the Picker drop down.

Whilst you are within a group or class, there are various tabs you can navigate to: 

- Dashboard: Gives you the headline data for that group including Group Members, Description and members' behaviour scores.

- Edit: Will allow you to make changes to the original group set up. 

- Timetable: If the group is featured within the school timetable, the details will show up here (PA MIS users only).

- Group Documents:  Creating the group creates a folder that can also be found under Home > School Documents.  This can be used to store documents that relate to the group or class.

- Provision Mapping: If a group has been provision mapped, then the details will show up here.  

- History: This will allow you to see who was added or removed from the group and when. It will also allow you to manually amend start and end dates for children if creating groups retrospectively. 

- Statistics: Breakdown of the group's demographic e.g. gender, FSM, ethnicity. 

Using the Filter to create groups

You might choose to set-up groups of pupils in response to data analysis. Rather than starting the Group set-up process from scratch (as above), it can be quicker and easier to save a group after filtering the desired children. 

Use the Filter to select to the desired children. In the example below, 53 pupils from across the school have been filtered on the basis that they are SEN and entitled to Pupil Premium funding.

Click on the number of pupils to the right of the Filter.

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